The Wedding Blog | NYC Wedding Planning | NYC Wedding Coordination

The Wedding Blog | NYC Wedding Planning | NYC Wedding Coordination

Choosing the Best NYC Wedding Planner

by The New York Wedding Company on 05/18/14

Choosing the best NYC wedding planner is no easy task! There is no shortage of NYC wedding planners to choose from, many of them having a great wedding event portfolio and style. So, how do you pick the best NYC wedding planner? You should look for several things to make sure you and the wedding planner are a good fit.


Does the NYC wedding planner have the same or similar style as yours? In other words, is she a funky, trendy, modern event planner but you're more of a traditional bride? If so, consider other wedding planners who have a style closer to yours. But of course, you can hire any wedding planner you want!

When you meet the wedding planner for the first time, be mindful if you instantly click or not. You should feel very comfortable with the wedding planner; she should be easy-going, and you should be able to see yourself working closely with her.

Wedding Planning Services
Wedding planners offer several wedding planning services. Some wedding planners only provide day of coordination services, others provide a full suite of wedding services to include basic wedding services, standard wedding services, and full wedding services. Make sure the wedding planner you hire offers a full-range of wedding planning services. Also make sure they can provide a la carte services if you need to customize you wedding planning service package.

Cost for Wedding Planning Services
NYC is the most expensive place to get married in the US. But, that doesn't mean you have to pay a great deal for your wedding planner. You can find reasonably priced NYC wedding planners, just make sure you do your research to get the best wedding planning service at the best price.

Wedding and Event Experience
How much wedding experience does your NYC wedding planner have? Is she new to the industry, or has she been a wedding industry professional for years? Determine her experience level, and expect to pay more if the wedding planner is very seasoned and well known in the industry. How many NYC weddings has the wedding planner planned? It is very important to hire a wedding planner who has planned several weddings. It is also important for you to hire a wedding planner who has planned several different types of weddings. Look for wedding planners that have experience in planning weddings at banquet halls, raw spaces, museums, galleries, libraries, parks, and restaurants.

NYC Wedding Experience
Of course, if you want to hire a NYC wedding planner, you must make sure she has experience planning NYC weddings! There are SO many NYC wedding venues that wedding planners work with. Just ask the wedding planner how many different NYC wedding venues has she planned at.

Also make sure your wedding planner has solid references from past clients. Check the wedding planner's web site to see her reviews and testimonials. Also don't hesitate to ask the wedding planner for contact information so that you can speak to the clients directly if you want further details about the wedding planners' service.

35 Amazing Songs To Play At Your Wedding

by The New York Wedding Company on 05/02/14

If you're a big music fan, like I am, then the music that is played at your wedding is a very big deal! You'll want the most popular songs, or the most traditional, or even the most loudest hip-hop or rock songs, (of course it will depend on your preferences), but just as long as you're smiling at every song that is played and your guests are singing along you'll be happy.

So with that said, to help you get started making your wedding playlist, here's ten music categories that you should have and thirty-five amazing songs to choose from. I hope you enjoy these songs just as much as I do!

Music Categories For Your Wedding Playlist:

Music played prior to the beginning of the actual ceremony.

Music played as important guests are seated and the wedding party enters.

Bride's Entrance
Music played as the bride walks down the aisle.

Music played during religious ceremonies, special speeches, etc

Music played as the couple and the wedding party leaves the ceremony.

Music played while the guests leave.

First Dance
Music played during the brides and grooms first dance.

Father/Daughter Dance
Music played while the bride and her father shares a special dance.

Mother/Son Dance
Music played while the groom and his mother shares a special dance.

Last Dance
Music played as the couple shares their last dance before leaving the ceremony.

35 Amazing Wedding Songs To Include In Your Playlist:

1. The Wedding Song By Kenny G
2. A Whole New World From Aladdin
3. Canon In D By Pachabel
4. Wedding March By Mendelssohn
5. Procession Of Joy By Hal Hopson
6. Bridal March By Jonathan Cain
7. 9th Symphony By Ludwig van Beethoven
8. Ava Maria By Franz Schubert
9. Bridal Chorus By Richard Wagner
10. Spring (From The Four Seasons) By Antonio Vivaldi
11. Adagio By Felix Mendelssohn
12. The Arrival of the Queen of Sheba By George F. Handel
13. Good Luck Charm By Jagged Edge
14. Here And Now By Luther Vandross
15. A Moment Like This By Kelly Clarkson
16. At Last By Etta James
17. Can You Feel The Love Tonight By Elton John
18. Can't Take My Eyes Off Of You By Frankie Valli
19. Promise By Jagged Edge
20. A Little More Time On You By NSYNC
21. I'll Be There By Jackson 5
22. Because You Loved Me By Celine Dion
23. You Raised Me Up By Josh Groban
24. Hero By Mariah Carey
25. Dance With My Father By Luther Vandross
26. Wind Beneath My Wings By Bette Midler
27. Because You Loved Me By Celine Dion
28. You Raised Me Up By Josh Groban
29. Stand By Me By Ben E. King
30. Have I Told You Lately That I Love You By Rod Stewart
31. Last Dance By Donna Summer
32. All My Life By K-Ci & JoJo
33. All Night Long By Lionel Richie
34. You Are The Sunshine Of My Life By Stevie Wonder
35. Angel Of Mine By Monica

Elements of the Reception Table Setting

by The New York Wedding Company on 04/29/14

When it comes to your wedding we know you want everything to be absolutely perfect, from your wedding dress right down to the reception. Whether you hire a wedding planner or designer to help you with your table decor needs, it doesn't hurt to know a couple of things yourself.

Depending on the type of reception you have you'll need flatware (plates, spoons, forks and knives), glassware, and table linens. Here are a few terms you will hear your wedding planner or designer say when referring to setting your reception tables.

Types of China

Earthenware is made of clay fired at low temperatures, making it fairly fragile and quite heavy. Majolica, faience, delftware and slipware are all varieties of earthenware.

Stoneware is made from fortified clay that is fired at high temperatures, rendering it very hard and sturdy. It is opaque, vitrified (fused like glass), and nonporous, and it's generally oven and dishwasher safe.

Porcelain is composed of kaolin, or china clay, and petuntse, or china stone, making it fine-grained and strong. It is fired at very high temperatures and is vitrified and nonporous.

Bone china is porcelain to which bone ash has been added, giving it greater whiteness and translucency. Fired at high temperatures, bone china is thin, lightweight and durable.

Types of Flatware

Sterling silver pieces are made from silver with the addition of 7.5 percent of another metal, usually copper, for durability. "Sterling" should be stamped on the piece.

Silver plate has a metal-alloy base (usually nickel silver, a mix of nickel, copper and zinc; sometimes brass) and is coated with a thin layer of 100 percent silver by the process of electroplating. (The term EPNS means electroplate on nickel silver, identifies the base metal.)

Gold plate is made by the same electroplating process, but the base metal (usually sterling silver, a metal alloy, or stainless steel) is coated with a thin layer of 10-karat gold.

Stainless steel is an alloy of steel, chromium and nickel. The highest quality is 18/8; it has a steel base with 18 percent chrome for corrosion resistance and 8 percent nickel for luster.

Types of Table Linens

Tablecloths are mostly of linen or cotton (jacquard and damask refer to the weave or finish) and hang down no more than 8 inches on all sides of the table.

Under-cloths, toppers and runners vary widely in size, shape and material. Before you register, measure your dining table (include height from floor); take the numbers with you.

Napkins range in size from 6 inches square (cocktail napkins) to 20 inches square (luncheon) to 24 inches square (dinner).

Place mats range from13-by-19 inches to 15 or 16 inches round. Choose a fabric that feels pleasant to the touch.

Types of Glassware

Glass is made from the melting together of sand, ashes, and ground limestone. Though usually translucent and colorless, glass can be tinted in its molten state with metallic oxides or pigments. Traditionally, glass was hand-blown by craftsmen; today it is more often pressed into molds.

Tempered glass has been treated to resist thermal or physical shock.

Crystal is simply glass with the addition of a small amount of red lead oxide, which lends brilliance and clarity.

Full-lead crystal (also known as lead crystal) is made with 24 percent red lead oxide. Full-lead crystal is often handblown, hand cut, and etched or engraved.

Six Pre-Wedding Parties You'll Love to Attend

by The New York Wedding Company on 04/24/14

Planning a wedding may not always be fun and games, but at least there are parties along the way! Here are the standard six pre-wedding related parties that you or your loved ones can plan to help shake some of the stress and wedding jitters away!

The Engagement Party

Traditionally thrown by the bride's parents, engagement parties are of course to celebrate the couple's recent wedding engagement and impending marriage. The parents invite the couple's friends and family so as to politely brag that their lovely daughter is getting married.

Engagement Party

The Bridal Shower

Hosted by the Maid of Honor, the bridal shower is usually the biggest pre-wedding party where the couple receives the majority of their wedding gifts typically purchased from their registry. Games centered around how well the guests know the couple are played, plenty of food (and cake!) is eaten, and fun is had by all! It's tradition for the groom to show up with a bouquet of flowers just before the bride opens her gifts.

Bridal Shower

The Bachelor Party

The bachelor party is traditionally planned by the Best Man and groomsmen and celebrates the groom's last days as, well a bachelor! Activities may include gambling at casinos, drinking, clubbing, or anything the groom has a particular interest in. (If strippers are included, please check to see if the bride is okay with it first.)

Bachelor Party

The Bachelorette Party

Traditionally, the Maid of Honor and bridesmaids plan the bachelorette party to celebrate her final days of being a single gal. Activities can include a karaoke night at a bar, drinking games at a casino, or if you're so lucky, the party may be held at the mother lode of all bachelorette venues--Vegas! (Remember--What happens in Vegas, stays in Vegas!). And yes, it's okay to have a stripper or two, just make sure that it's okay with your significant other and it all stays as harmless fun!

Bachelorette Party

The Bridal Brunch

Typically the bride hosts this pre-wedding party to thank her bridesmaids for their help in all their wedding planning efforts. The bridal brunch is totally optional, so there are not many "rules" to follow when planning it, but it is a great way for the bride to thank her bridesmaids (and even her mother, sisters and female friends) for all their hard work and support.

Bridal Brunch

The Rehearsal Dinner

Traditionally, the mother of the groom hosts the rehearsal dinner. The dinner is usually held on the day of the final wedding rehearsal, which is typically the night before the wedding. Guests should include the couple's parents, bridal party members, immediate family, and close friends. The rehearsal dinner concludes all wedding-related parties before the big day.

Rehearsal Dinner

How to Choose an Engagement Ring that Leaves Your Girlfriend Speechless!

by The New York Wedding Company on 03/14/14

You and your girlfriend have been dating for awhile now and you're ready to pop the question, but you want to make sure you get the perfect ring. You want to get her one she's going to show off to all of her friends, (and even a couple of random people on the train on her way to work), but you have no clue where to begin to pick out the best engagement ring for her.

Well as usual, we got ya covered! Here's some information to get you started, but don't forget to keep in mind her personality and what kind of ring you think she would like. Don't just buy a ring because it's big and pretty, she may not be the "show it off" type. And don't buy something pink or blue or yellow (or any other color for that matter)  because you like it when you know she's a standard "clear" diamond type of gal.

Let's start with what is commonly known in the world of diamond engagement rings as the "Four C's of Diamonds". They are:

  • cut
  • color
  • clarity
  • carat

Cut refers to a finished stone's proportion, polish, and symmetry. There are many different diamond cuts, but some of the most popular ones are square, pear, round, princess, heart and marquis. When you are examining the cut of a diamond, look for brilliance (the way it reflects light), fire (the way it flashes colors), and scintillation (the way it sparkles) before choosing your diamond. And be sure to examine stones in a variety of different lighting environments.


When it comes to the color of your diamond, there are only two categories, colorless and fancy. Colorless diamonds are graded on a universal scale from "D" (completely clear) to "Z" (traces of yellow, gray, and brown), with a letter grade for each shade. While diamonds that are graded with a "D"  are like looking into a piece of glass, after "K" or "L", colors start to turn very light yellow. Completely colorless stones are typically the rarest and most expensive on this scale, but fancy diamonds (yellow, pink, blue, and other naturally colored stones) are rarer, often putting them at a higher price point than colorless ones.


Most diamonds contain two types of naturally occurring imperfections: internal flaws (inclusions) and surface flaws (blemishes). With that said, each diamond is given a clarity grade from the GIA's 11-step scale: Flawless (FL), Internally Flawless (IF), Very Very Slightly Included (VVS 1 and VVS 2), Very Slightly Included (VS 1 and VS 2), Slightly Included (SI 1 and SI 2), and Imperfect Included (I1, I2, and I3). Although it may seem like buying a diamond without any imperfections is the best choice, buying one with one or two flaws may be better for your pocket and for your security. Not only can flaws help you identify your diamond, but they can also make it more unique and special.


When jewelers refer to the "carat" of your diamond, they are referring to its weight. Carat is not to be confused with "karat" which is how jewelers measure the purity of gold. Jewelers often make this simple analogy to money to explain how carats are used to measure a diamond's weight:

"Just as a dollar contains 100 pennies, each carat comprises 100 points, so a 75-point diamond weighs 0.75 carats, a 50-pointer is 0.50 carats, a 25-pointer is 0.25 carats, and so on".

So now that you've been educated in all things diamond,  what are you waiting for? Go get her that ring, and make her your wife! Good luck with all of it, let us know how it goes!

Will You Marry Me? 10 Great Ways to Pop the Question!

by The New York Wedding Company on 03/07/14

There's plenty of creative and unique ways to pop the question to your honey. Here we've compiled a few of our favorites as inspiration to  you! Note:  Do not, repeat DO NOT propose via text, or Facebook!  Also, please, no proposals that fall on any major holiday (including her birthday-- women really don't like that guys, although they'll never tell you for fear of hurting your feelings, but you've been warned!) OK, so now that the ground rules are in place, here's our proposal tips from 10 to 1: 

10 - At Your First Date Spot
les-parisiens-sont-les-plus-infideles Going back to where your first date was is a great way to conclude your dating status by elevating your commitment to marriage. It's also a beautiful reminder of where all this started in the first place. If you went to a restaurant or bar, then revisit it and spring the big surprise at the end of the meal! 

9 - On Your Anniversary
happy anniversary Even though you're not technically married, once you've been in a long-term relationship, most couples celebrate an "anniversary" of some sort-- whether it's using the first date as the milestone, or the date you said "I love you", you can now use that anniversary date to propose. Bonus: Going to your first date spot (see #10) on your anniversary date is a most harmonious way to begin your lives together!

8 - At Her Job
coworkers This can be a big hit among her co-workers and a grand way of expressing your love to her before declaring it in front of family and friends. First make sure her job is OK with the plan. Conspire with some of her co-workers so you can get proper clearance.  Also, be reasonably certain she won't mind the grand-scale attention. This may work better in a smaller more intimate work office where co-workers are also friendly. 

7- At a "Just for You Two" Picnic
picnic-wedding-001-1 Just Me and You Picnics are by nature comfortable and intimate. Pick a nice warm day, grab your picnic basket, and the two of you head out to spend the day lazing about in the shade and sun. Somewhere between munching and talking, make your move! 

6 - At the Beach
paseo-romantico Maybe a nice sunset stroll on the beach along the water, just like you see in the movies! This is an absolute perfect idea especially if you'll want to have a beach wedding!  Nothing more romantic! 

5 - On Vacation
1024px-The_Venetian_LV_gondola This is a great idea for the couple who travels. Pick an iconic spot depending on where you're going-- maybe at the Eiffel Tower in Paris, or during a gondola ride in Venice. Or it can be as simple as a weekend getaway in Sag Harbor or Martha's Vineyard, or any place that provides natural ambience and atmosphere for full romantic effect. 

4 - At an Amusement Park
ferris wheel This is definitely a fun and adventurous way to propose. The Ferris Wheel is the best place-- it's just you and your honey, alone high in the sky. There's always a little pause on the ride as soon as your cabin reaches the top-- and it's at that moment that's the best time to bust out the ring! But not on the roller-coaster or in the haunted house! 

3 - During Half-time at a Baseball/Basketball Game
6550-8 OK, we like the idea, and every so often the news will cover this type of grand-scale proposal, but how you do it, we have no idea! But it'd be great, especially for the athletic lovers! If you're really serious about this idea, we suggest calling the stadium's management office to see if they will allow you to do it. 

2 - On Valentine's Day
strawberry shortcake Ah yes, the highest order of all days that celebrate love! Valentine's Day is of course, the day with the highest number of proposals extended. We don't have to tell you all the creative things you can do-- swap a piece of candy from her chocolate box and substitute it with the ring, insert the ring in one of the dozen long-stemmed roses you'll be giving her, you know, the list goes on. Some may feel it's cliche (OK, it is just a little bit) but there certainly is no other day dedicated to the expression of a couple's love! 

1 - On Bended Knee!
on bended knee The number one best way to propose is, of course, the most old-fashioned way--- down on bended knee! We know it may seem a little old school, but nothing symbolizes a true marriage proposal better than that! So, go throwback and pop the question on bended knee. If you do, you'll be one of the very few men who has a wife that can brag her husband is a true gentleman!

A "Must Have" Beverage List for Your Cocktail Hour

by The New York Wedding Company on 02/28/14

Stocking your wedding bar sufficiently and correctly is an important task you'll want to make sure you attend to early on in planning your wedding.  So to ensure your bar is organized and balanced, here are the absolute basics you'll need to have the beginnings of a well-stocked bar!

Signature Drink

Add a personal touch to your bar menu by choosing a signature cocktail, designed specifically for your wedding! Pick a favorite drink you and your fiance may love, or one that matches your wedding theme, or one that just sounds yummy!

Added inspiration: Create a cool wedding bar menu on a chalkboard that highlights your signature drink and provides the recipe!

The Cocktail Hour

Your Cocktail Hour is where your guests will do the most drinking, and form lines that  wrap around the bar!

Here are the basic liquors that without a doubt need to be included on your bar menu:

White Liquors:
Vodka | Rum | Gin

Chardonnay | Pinot Grigio | Cabernet Sauvignon | Merlot | Zinfadel

For the wedding toasts!


The Night Before: Planning Your Rehearsal Dinner

by The New York Wedding Company on 02/21/14

The Night Before the Big Day!

The dinner the night before the biggest day of your life is typically called the Rehearsal Dinner. This dinner signifies the last day the couple spends together before they become husband and wife. More importantly, it is the last pre-wedding event and follows the actual rehearsal, which is where you and your bridal party will practice the processional and recessional at your church or ceremony location.

Who Needs to Be There?

Typically the bridal party, close family and friends, and of course the couple!

Where Does This Take Place?

That's totally up to you! But typically they're held at a restaurant of the couple's choice. Other creative ideas include hosting a back-yard BBQ, or an evening garden dinner, or cocktails at a local bar.

What Goes on During the Dinner?

Drinks are served, food is eaten, toasts are made, and a good time is had by all! The couple should thank everyone for all their support, and sharing in their special day.

Who's Paying for All This?

Traditionally the groom's parents pay for the rehearsal dinner.

What in the World is a Stationery Portfolio?

by The New York Wedding Company on 02/15/14

Many of you may not know what a wedding stationery portfolio is, which of course would explain why you're reading this post, right? Well, a wedding stationery portfolio is just a couple of fancy words we use to describe your wedding invitation and all the other stationery products that go along with it. So to make things easier for you, I've listed what items should be in your portfolio, along with when they should be sent and an explanation of each printing process. But before we get into your stationery portfolio and the printing process, here's a rule I think everyone getting married should follow: Please, oh please, do NOT send your guests wedding invitations via Facebook, Twitter, or any other social media site! Yes, I know how easy it is to set up an event on Facebook and send it to all your friends, or to tell everyone via the internet instead of buying invitations, BUT, your wedding invitations are more important than you think! So please, no Facebook invites!

Your Wedding Stationery Portfolio Should Include:

Wedding Invitations
This is the formal (or informal, depending on your wedding) invitation to let your guests know they are invited. You should order them four to six months before the wedding and mail them two to three months before the wedding.

Inner Envelopes
This envelope is traditionally used for formal weddings to inform your guests that they are allowed to bring someone else to your wedding. For example: The outside of the inner envelope might say “Ms. Rice and guest” or "Mr. Jones and family", indicating that they are allowed to bring a guest or the rest of their family, children or his wife, along with them to the wedding. If your envelope is addressed to just one person,  (your envelope only says "Mr. Jones"), then that lets your guests know only they are invited with no "plus one". Inner envelopes can be purchased with your wedding invitations and they should be mailed with them.

RSVP Cards
This card allows your guests to respond to your wedding invitation. You should order them when purchasing your wedding invitations and mail them with your invitations.

Reception Cards
This card lets your guests know that they are invited to the reception, as well as where and when it will be. Note: Reception cards are NOT required if ALL of your guests are invited to the reception but they are required if you are inviting specific wedding guests to the reception or if you are inviting specific people to the reception that may not have been invited to the wedding. You should order your reception cards when purchasing your wedding invitations and mail them with your invitations.

The Printing Process

Engraving - Engraving is the most formal and typically the most expensive printing option. Engraving is made by etching type into metal plates which are them impressed upon paper. You can tell an invitation has been engraved by looking at the invitation, if the font of the invitation is raised on the front and indented on the back of the invitation then you know it has been engraved.

Letterpress - Letterpress can sometimes be as expensive as engraving, but although engraved printing appears raised, letterpress type is created by manual impression which produces indented type. A letterpress invitation can be either formal or casual.

Thermography - Thermography is a less expensive alternative to engraving that uses a heat-based process and resin power to create raised lettering. Thermography is shiny unlike engraving, but it can cost nearly fifty percent less than engraving.

Offset Lithography
-  Offset lithography is also known as flat printing or litho and is the least expensive way to print your wedding stationery. You'll find this type of printing on everyday items such as standard store-bought greeting cards and magazines.

I've Picked My Wedding Party, Now What?

by The New York Wedding Company on 02/07/14

So you've gathered all of your close friends and family members and have given each of them an important role in your wedding, now what? These important roles also come with important responsibilities. So to make sure we're all on the same page and everyone knows what each bridal party member is supposed to do, I have listed below what is traditionally expected of each member.

The Maid-of-honor is expected to:

  • Throw the bridal shower/bachelorette party
  • Sign the marriage license
  • Adjust the brides train at the altar
  • Hold the brides bouquet during vows
  • Collect gift envelopes at the reception
  • Help the bride get dressed
The Best man is expected to:
  • Throw the grooms bachelor party
  • Give the officiant his/her fee after the wedding
  • Sign the marriage license
  • Hold the wedding rings
The Bridesmaids are expected to:
  • Help the maid of honor pay for the bachelorette party
  • Help with pre-wedding tasks (ex: addressing invitations, making wedding favors, etc)
The Groomsmen are expected to:
  • Help the best man pay for the bachelor party
  • Help with pre-wedding tasks (ex: addressing invitations, making wedding favors, etc)

The Ring Bearer is expected to:

  • Walk down the aisle carrying the two wedding bands on a pillow

The Flower Girl is expected to:

  • Walk down the aisle scattering flower petals from a basket
Although these people are technically not apart of the bridal party, they do play an important part in your wedding and they also need to know what is traditionally expected of them.

The Mother of the Bride is expected to:
  • Host the reception
  • Attend the rehearsal dinner and the bridal shower
The Father of the Bride is expected to:
  • Walk the bride down the aisle and give her away
  • Pay for most of the wedding
The Mother of the Groom is expected to:
  • Help plan the rehearsal dinner
  • Host the rehearsal dinner
The Father of the Groom is expected to:
  • Pay for the rehearsal dinner

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